Real Estate Virtual Assistant | Lead Generation & CRM Support
Close More Deals While I Handle the Backend.
Dedicated Real Estate Virtual Assistant helping agents, brokers, and investors generate leads, manage CRM systems, and stay on top of daily operations—so you can focus on listing, showing, and closing.
No long-term contracts. We'll review your workflows, tech stack, and immediate opportunities in 30 minutes.
Owen Glen Celo · Based in the Philippines · Supporting U.S. real estate agents, brokers & investors.
The Problem
You can't scale your real estate business if you're buried in the backend.
Most agents, brokers, and investors lose deals not because they can't generate interest—but because systems, follow-ups, and admin fall through the cracks.
- Inconsistent lead generation you can't rely on month after month.
- Missed follow-ups and lost deals hiding in your CRM.
- Disorganized databases, tags, and pipelines across multiple systems.
- Hours wasted on admin tasks instead of listing appointments and showings.
- Overwhelmed with listings, calls, and paperwork—no time to think strategically.
It doesn't have to be this way. With the right Real Estate Virtual Assistant, your backend becomes a predictable, lead-generating machine.
What I Do
Real estate–specific support that drives leads and clean operations.
Every task is tailored to how agents, brokers, and investors really work—from cold outreach to contract-to-close.
Lead Generation & Prospecting
Consistent, targeted outreach so your pipeline is always full of motivated sellers and buyers.
- Cold calling (FSBO, Expired, Absentee, Probate leads)
- SMS and email outreach sequences
- List building and data scraping
- Pre-qualifying sellers and buyers
- Appointment setting into your calendar
CRM Management & Follow-Up
Turn your CRM into a clean, usable command center that actually closes deals.
- CRM setup & organization (GoHighLevel, Follow Up Boss, KVCore, etc.)
- Tagging, pipeline management & automation support
- Responding to inbound inquiries quickly
- Follow-up sequences via calls, SMS, and email
- Daily status updates on hot/warm/cold leads
Transaction Coordination & Admin
Smooth contract-to-close support that keeps clients updated and your deals moving.
- Listing management and MLS input support
- Contract and document organization
- Calendar & appointment scheduling
- Email management & client communication
- Task and workflow tracking across deals
How It Works
A simple 3-step process to get you support fast.
No complicated onboarding. In just a few days, you can have a dedicated Real Estate VA keeping your business organized and your pipeline moving.
Step 1
Book a Free Strategy Call
We review your current lead flow, systems, and workload so I understand exactly where you need support.
Step 2
We Map Your Workflow
Together, we define responsibilities, tools, KPIs, and communication cadence so everything is clear from day one.
Step 3
I Start Supporting You
Within days, I'm handling lead generation, follow-ups, and backend tasks—while you stay focused on clients and closings.
The Outcome
More deals closed. Less chaos behind the scenes.
My goal is simple: protect your time, protect your pipeline, and protect your deals—without you needing to hire in-house staff.
- More consistent, predictable lead flow into your pipelines.
- Faster follow-ups that turn warm inquiries into signed agreements.
- Clean, organized CRMs and pipelines that any team member can understand.
- Hours back every week to focus on listing presentations, showings, and negotiations.
- Scalable support without payroll, benefits, or office overhead.
You stay the face of the business. I become the engine keeping everything moving in the background.
Tools & Systems
Comfortable inside the platforms you already use.
From CRMs to dialers and MLS platforms, I quickly adapt to your tech stack and help you get more from it.
- CRMs: GoHighLevel (GHL), Follow Up Boss, KVCore, Podio
- Transaction & Listings: MLS platforms, e-signature and document tools
- Productivity: Google Workspace, shared drives, task boards
- Dialers: Mojo, CallTools, and other outbound dialers
- Communication: Slack, Zoom, email, SMS tools
If you use a platform that’s not listed here, I’m a quick learner and can adapt rapidly with clear SOPs.
Packages
Choose the level of support your business needs.
Transparent monthly support based on hours and responsibilities. No long-term locking contracts.
Why Work With Me
A detail‑oriented VA who understands real estate.
You’re not hiring a generic VA—you’re partnering with someone who thinks in terms of leads, appointments, contracts, and closings.
- Detail-oriented and highly organized across tasks, tools, and timelines.
- Strong written and verbal communication to represent your brand professionally.
- Quick learner with CRM systems and real estate software.
- Reliable remote support during U.S. hours, with clear expectations and reporting.
- Focused on measurable results—leads generated, appointments set, deals closed.
FAQ
Common questions from agents, brokers & investors.
If you don’t see your question here, we can cover it on your free strategy call.
What time zones do you work in?
I primarily align my working hours with U.S. business hours to support live calls, follow-ups, and communication with your clients and leads. We’ll define the exact schedule during onboarding.
Do you work with teams or just solo agents?
Both. I support solo agents, small teams, and investors. For teams, we’ll clarify responsibilities and communication channels so everyone knows how to work with me effectively.
How do we communicate day-to-day?
Most clients prefer Slack, email, and Zoom for check-ins. I can also adapt to your existing tools—as long as we have a clear channel for daily updates and priorities.
Is there a contract or minimum term?
I typically work on a month-to-month basis with clear scope and expectations. If you need a longer-term arrangement, we can discuss a custom agreement.
Can you help set up or clean my CRM?
Yes. I can help with CRM setup, data cleaning, tagging, pipeline creation, and simple automations so your system is easier to manage and use every day.
Get in Touch
Ready to get leverage in your real estate business?
Fill out the form or book directly on my calendar. I’ll review your current setup and send over a clear plan for how I can help.
Email: [email protected]
Preferred: Book a Calendly call for the fastest response.
Ready to Scale Your Real Estate Business Without Burning Out?
Let me handle the backend—leads, CRM, and operations—so you can stay in front of clients and close more deals.
No obligation. Just a clear conversation about where you are now and where I can help you go.